Pay, Benefits and Personal Information Help

Direct Deposit Instructions

The Direct Deposit tool allows you to have your pay deposited to one or more accounts (up to nine) at Wells Fargo or any other financial institution. If you sign up for direct deposit, you are eligible for a free Wells Fargo checking account. Note that you must allow time for your financial institution to establish or change direct deposits, as described in the Timing section below.

How to Set Up Direct Deposits
Timing
Examples

How to Set Up Direct Deposits

1. On the Direct Deposit page of Pay Tools, click Add Account.

2. In the Add Direct Deposit popup box, enter your account information (you can divide your pay in several ways by creating multiple accounts). Click the View check example link to see a diagram.

  1. Enter the nine-digit Routing Number, then click the Account Number field. If the routing number you entered is valid, the name of your bank will appear to the right of the Routing Number field. If no bank name appears — or if the bank name is incorrect — the routing number is not valid and you will need to enter another routing number. If you are not sure of the correct routing number, contact your financial institution.
  2. Enter your Account Number. The routing number is on the bottom of your checks or deposit slips. Some deposit slips may have a number beginning with 5, which is not valid for payroll — look on your checks instead.
  3. Select the Account Type (Checking or Savings).
  4. Select the Deposit Type. For each deposit you create, choose how you’d like to allocate the amount. If you’re only setting up one direct deposit account and want all your pay deposited there, select Balance of Net Pay.

    Note that you’ll always need to designate a balance of net pay account (and you can only have one balance of net pay account).

    To deposit your pay into multiple accounts, select Amount, Balance of Net Pay, or Percent to indicate how you want to divide your pay (in any combination):
    • Select Amount to deposit a fixed dollar amount to the account.
    • Select Percent to deposit a percentage of your pay to the account.
    • Select Balance of Net Pay to deposit the remainder of your pay to the account after any other deposits you list — or to deposit all of your pay to one account. Selecting this option will automatically populate the (required) Deposit Order field with the value "999."
  5. Enter the dollar Amount or Percent number for this deposit. (Do not enter anything in this field if you selected Balance of Net Pay as the deposit type.)
  6. Set the Deposit Order for the processing of multiple accounts; see Examples at the bottom of this page. Number the accounts in the order you want the payments distributed, so that if full payment cannot be made to all accounts in a given pay period, your priorities will be clear. The Balance of Net Pay deposit type won't have a priority number; it will always be last.

    Note: Balance of Net Pay deposits affect all pay periods. For Percent deposits, however, you can specify the pay period, so they function similarly to Amount deposits. Also, if you set up any direct deposits, you cannot have part of your pay delivered as a check.
  7. Pay Periods checkboxes: If the deposit type is Amount, you can designate any combination of the first, second, and third paydays of the month. You can view deposit scenarios in the Examples section below.
  8. Click OK. The popup box will close.

3. On the Direct Deposit summary page, click Apply Changes to register your changes in the tool. To change any saved account information (now or later), click Edit or Delete.

4. Finalize your instructions:

  • Read and click Yes on the Direct Deposit Authorization popup box.
  • The next screen will inform you of the date your instructions take effect; note the date so you can check this later, then click OK. (On the payday that your instructions are scheduled to take effect, verify that the deposits were made correctly.)
If you need to change an account number, remove the account by clicking Delete on the summary page. Click Add Account again to replace it with an updated account number. (Your bank verifies the validity of the bank transit-routing number and your bank account number using a "prenote" transaction; if that transaction doesn’t go through, you’ll need to change your direct deposit account number.)

Note: As a protection against identity theft or fraud, your bank account numbers are partially masked and are not editable after you add and save an account.

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Timing

To avoid processing delays, see the table below to learn about the timing and cut-off dates for adding a new direct deposit account, closing a linked account, and changing account numbers.

Note: If you change only the amount to be deposited in any account, it will take effect if you make the change before midnight Central Time on the last day of a pay period.

Type of changeTiming guidelines
Add a new account Payroll conducts testing of routing and account numbers ten days before every payday. If you add a new account by 6:30 p.m. Central Time of the Tuesday after a payday, the first deposit to the new account will be made on the next payday. For accounts you add after that cut-off time, deposits will be made on the payday that follows the next one.
Close a linked account If you plan to close an account that is linked to direct deposit, you must cancel any automatic deposits to it before midnight Central Time on the last day of the pay period for the deletion to take effect on that pay period; if you don’t, your pay won't be accessible to you until Payroll receives credit from the financial institution where you had your former account.
Change account numbers To avoid payment delays when you change checking or savings account numbers, it’s best to leave your old account open until you receive a payment notification showing your new account number.

If you close an account before the new one can be tested (see the timing for “Add a new account” above), your pay cannot be deposited and you will receive a paper check.

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Examples

1. Multiple dollar amount deposits

Suppose that you want $50 deposited to a savings account, $100 deposited to a checking account, and the remaining net pay deposited to a different checking account. To do this, add three accounts:

Account TypeRouting NumberAccount NumberDeposit TypeAmt/PctDeposit Order
Savings0910000019123456Amount$501
Checking0910000019234567Amount$1002
Checking0910000019345678Balance of Net Pay999

In the example above, if your net pay is $1,000, the system will first deposit $50 into the savings account, then $100 into the checking account shown as Deposit Order 2, and finally the remaining $850 into the last checking account, shown with the deposit type Balance of Net Pay.

2. Combined dollar amounts and percentages

This example shows how to set up your accounts if you want to deposit $500 to a joint checking account on the first and second paydays only, then deposit 10% of your pay (from all paydays) to savings, and then deposit any remaining net pay to your personal checking account.

On the main Direct Deposit page, you won’t see the pay periods indicated. Here is an example of what the list will look like:

Account TypeRouting NumberAccount NumberDeposit TypeAmt/PctDeposit Order
Checking0910000019234567Amount$5001
Savings0910000019123456Amount10%2
Checking0910000019345678Balance 999

If your net pay is $1,000, on the first two paydays of the month, $500 will go to joint checking, $100 will go to savings, and the remaining $400 will go to your checking account. If a month has a third pay period, $100 will go to savings and $900 will go to your checking account.

3. One account

If you are only setting up one account, choose Balance of Net Pay as the deposit type.

Account TypeRouting NumberAccount NumberDeposit TypeAmt/PctDeposit Order
Checking0910000019234567Balance of Net Pay 999

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